# Public Forms
The **Public Form** feature in **Agency Handy** allows Super Admins and Admins to create customizable, stand-alone forms that are independent of any services. This feature supports multiple sharing methods (email, links, and iframes) and centralizes response management for easy access and analysis.
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### **What:**
Public Forms enable agencies to collect custom data by building and sharing versatile forms through various channels without service association.
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### **Purpose:**
1. **Data Collection Flexibility:** Collect diverse information for different business needs without depending on specific services.
2. **Enhanced User Engagement:** Share forms using email, links, or embed codes for greater reach.
3. **Centralized Management:** Efficiently track and manage responses through a streamlined dashboard.
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### **Pre-conditions:**
1. Users must have **Super Admin** or **Admin** access.
2. The form must have a **Form Name** and at least one field configured.
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### **Steps to Use (Detailed):**
### **1. Create a New Public Form:**
* Log in to **Agency Handy** and navigate to the **Public Forms** section under **Forms**.
* Click the **Create Public Form** button.
* Click the **Display Text button** (inside the Utilities section) from the **Add Form Components** section. Write the name.
* Add components using the drag-and-drop form **Add Form Components** section. Available fields include:
* Full Name
* Phone Number
* Email
* Address
* Company Name
* Date
* Paragraph (max 500 characters)
* Multiple Choice(Checkbox)
* Short Answer (max 120 characters).
* .Selection (Radio Button)
* Formatted Text
* .Attach File
* Customizable Spreadsheet
* Terms & Conditions
* Page Break
* Section Break
* Display Text
* Customize each field with additional instructions or information.
* Give a name and a description and Save the form after completing the setup.
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### **2. Share the Form:**
* Open the **Public Form Sidebar** and select the form you want to share.
* Choose a sharing method:
* **Email Sharing:**
* Enter the recipient's email address.
* An email with the form link will be sent.
* You can view a list of email recipients for tracking.
* **Copy Link:** Generate and copy a shareable link for easy distribution.
* **Iframe Embed:** Copy the embed code to place the form on an external website.
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### **3. View Public Form**
* Go to the Public Form link. The For will be opened.
* Write the information in the right box and click the Next button.
* Give the second-page information. Put your digital signature there and Click the Submit button.
* A notification will pop up indicating your successful submission. If you want to submit another response, click the **Click here** button.
### **4. Manage Responses:**
* Navigate to the **Responses** section under the desired form.
* Responses are displayed in a searchable column view (5-30 columns).
* Click on any response to view detailed submission data in a scrollable modal (at the right side).
* Perform the following actions:
* **Edit Responses** (for Super Admins, Admins, PMs).
* **Delete Responses** (for Super Admins, Admins, PMs).
* Export responses as CSV or Excel (future scope).
### **4. Edit a Public Form:**
* Go to the Public Form section and choose any public form to edit.
* Go to the 3 dot button and select Edit.
* After Edit save the form again and you are good to go.
### **5. Delete a Public Form:**
* Go to the Public Form section and choose any public form to delete.
* Go to the 3 dot button and select Delete.
* A warning modal will pop up. Click the Delete button. Your Form will be deleted.
### **6. Delete a Response:**
* Go to the Public Form section and choose any public form that has at least one response.
* Tick the response from the left side or 3 dot button at the right side.
* A delete button will be activated.
* Click it and the response will be deleted.
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### **Important Notes:**
* Additional fields: Full Name, Phone Number, Email, Address, Company, Signature, and Terms & Conditions, **each are allowed only once.**
* **A Response can't be deleted if it has a signature attached.**
* **Submission Rules:**
* All form submissions are securely stored and accessible only by authorized users.
* Super Admins and Admins receive notifications and emails when new responses arrive..
* **Editing:** Updates to forms reflect on the response list. Deleted questions leave blank fields for past responses.
* **Form Creation:** Users can successfully create and save a public form with metadata and fields.
* **Security:**
* Form-related data is encrypted using SSL.
* Only team members with appropriate permissions can access forms and responses.
* **Form Sharing:**
* Users can share forms using links and iframe options.
* Shared links and embed codes work as expected.
* **Response Management:**
* All submitted responses are displayed accurately with options for detailed viewing, editing, and deletion.
* **System Performance:**
* Forms load quickly without lag, even with large response data.
* All data transfers are secure and encrypted.
